UPDATE #4: A MESSAGE FROM THE DIRECTOR: COVID-19

March 29, 2020

All,

I wanted to provide you with an update of the last 10-14 days.  Below are some of the things IFSI has done and will continue to do during the COVID-19 response limited activity period;

Reduced on sight staff to minimum, established work from home capability for most staff.  Maintaining compliance with all UIUC/IL requirements.  We are maintaining our continuity of operations in order to ensure we can ramp up quickly when the time comes.

Supporting the UIUC/Champaign County EOC in our LRRC  to include; building/room configuration, functional and logistics support, IFSI executive staff and NIMS/ICS SMEs directly involved with EOC operations as needed, staying involved in virtual meetings concerning COVID response at all levels, UIUC, county, city, state, national.

IFSI Facilities and Maintenance continues to facilitate the F & S installation of the chiller in 0294 and the construction operations on the SOTP Rescue Prop.

IFSI retrieved 50 cots from Normal, Illinois and brought them to IFSI for UIUC Athletic Recreation Center surge hospital (if needed). 

IFSI research utilized a WHO approved recipe and made hand sanitizer for IFSI use. 

Provided IFSI research personnel and recipe to support and supervise UIUC production of hand sanitizer on a larger scale.

We shared the IFSI recipe and expertise on home-made hand sanitizer with UIC, CPD and CFD that is now being mass produced in Chicago to support 1^st responders.

We assisted in transporting chemicals from Roger Adams Lab to the UIUC IBG Lab for production of hand sanitizer.

Donated and delivered 5000+ N-95 masks to Carle Hospital.

Preparing to support storage on site of 1^st responder PPE to support UIUC/county area EOC distribution.

Facilitated just-in-time and refresher training for EOC members who are distant or unfamiliar with NIMS/ICS.

Designed and launched the IFSI Facebook Forum Series on IFSI social media on 23 March.  Subsequent live forums were broadcast on 25 and 27 March.  The series continues.

Rapidly established on-line learning for the IFSI Spring Academy so that it could continue.

Designing for delivery the week of 30 March on-line Cornerstone classes.

PDs and PMs using the time to conduct curriculum reviews and training and education products that are needed but difficult to do during normal operations.

Aggressively maintaining and updating the IFSI COVID-19 Information Portal on our website.

This is just the highlights.  As is always the case, there are many people doing work behind the scenes to ensure IFSI remains ready and functioning.

The IFSI COVID working group continues to meet 2-3 times a week.  They review our current support efforts and COVID activities, and they are looking at the remaining activities between now and the end of 2020.  They will provide me with analysis and recommendations.

Thank you.

s/f

rpm

Royal P. Mortenson

UPDATE #3: A MESSAGE FROM THE DIRECTOR: COVID-19

March 17, 2020

All,

As IFSI continues to manage our procedural and operational activities to adjust to the COVID-19 response, I wanted to provide another UPDATE and additional clarification/information. 

• The IFSI COVID-19 Working Group (WG) continues to meet daily (virtually) to refine our response/activities and make recommendations to me.
• We continue to implement/operationalize the details associated with “UPDATE #2: A MESSAGE FROM THE DIRECTOR – COVID-19 (March 13 2020)”--- on our website.
• IMPORTANT: While IFSI has temporarily stopped delivering face-to-face classes unless approved by me, IFSI headquarters (Champaign) and associated essential functions are not closed or stopped.  We are simply working in a different way---ensuring compliance with UIUC and State of Illinois COVID-19 directives/guidelines for protecting personnel and reducing risk of virus spread (social distancing in the work place, good personal protection habits, limiting the size of group gatherings, etc.  On-line programs continue. 
• IFSI essential functions that MUST be done daily to ensure our operational/business continuity and our ability to rapidly start up normal course/class delivery when directed are and will continue to be done.  Every function you associate with IFSI headquarters in Champaign is being done.  It is simply being done using common sense and remote workers where feasible.  
• While IFSI headquarters is closed to visitors, IFSI employees can coordinate with their supervisor coming in to pick-up something and/or conduct essential business. 
• I ask all of you to look at this temporary hold on face-to-face course/class delivery, not as an obstacle, but as an opportunity to catch-up on all those IFSI job related things you need to do but have not had the time.
• To help fill the void of the next 4-5 weeks, IFSI will be producing 60-90 minute live-feed informational video presentations on fire service issues for social media as well as Cornerstone-type essential skills videos for our website.  More to follow.
• Supervisors at every level (this is a requirement for exec team and PD levels) should immediately write their plan of action of what their priorities and actions will be for the next 4-5 weeks.  Special emphasis should be placed on achieving goals and judicious and thoughtful use of resources---funds/money and people. 
• Attached is the latest WG product to help guide our employee at IFSI.
• Below is a link to IAFC information that may be useful.  Provided as info only.

“Key Takeaways from the IAFC’s Coronavirus (COVID-19) Update (17 March 2020)”

https://www.lexipol.com/resources/blog/key-takeaways-from-the-iafcs-coronavirus-covid-19-update

We will utilize the IFSI website and our social media handles to communicate additional information as appropriate.

Website:          fsi.illinois.edu

Facebook:       facebook.com/fsi.illinois.edu

Twitter:           IFSI

Instagram:       illinoisfireserviceinstitute

Please do not hesitate to contact me or anyone else if you have questions.

Thank you.

rpm

Royal P. Mortenson

Colonel USMC (Ret.)

Director Illinois Fire Service Institute

University of Illinois-Urbana/Champaign

UPDATE #2: A MESSAGE FROM THE DIRECTOR – COVID-19

March 13, 2020

 The Illinois Fire Service Institute (IFSI) in conjunction with the University of Illinois, our community partners, and local and national health care professionals, is continuously monitoring the situation with the COVID-19 virus. Considering the rapidly evolving recommendations to prevent the spread of the virus, effective 13 March IFSI is postponing delivery of all scheduled classes and events that require in-person attendance through 30 April 2020. Courses offered exclusively online will not be impacted and will continue as scheduled. Blended programs will continue online delivery and postpone the in-person components, if possible. Our leadership team will continue to monitor the emergent situation and will provide additional follow-up on potential future postponements.

We appreciate your support and patience as our team works through all details related to this decision. Please review the below statements regarding our current operational efforts:

STAFF

Effective 13 March, we are significantly reducing the number of personnel working onsite in Champaign. Department supervisors have communicated with their respective units on temporary staff assignments and remote working protocol. Only directed, essential personnel should report onsite in Champaign. This change will remain in place until 30 April 2020 with unit supervisors providing frequent updates to impacted personnel.

Instructors scheduled to teach postponed courses will receive follow-up communication from the Program Manager or Program Director regarding the rescheduling options. 

STUDENTS

Students enrolled in a course(s) impacted by a postponement will receive a follow-up email with details regarding specific course rescheduling dates and/or tuition reimbursement, if applicable.

Additionally, we will provide email updates to Training Officers and Chief Officers who have fire department personnel enrolled in our courses once our full operational plan is available.

BUSINESS HOURS

Our Champaign office location will remain closed to visitors until further notice. Exceptions to this policy relate to essential personnel and Emergency Operations Center activities.

FUTURE ANNOUNCEMENTS AND UPDATES

We will utilize the IFSI website and our social media handles to communicate our future operational plans.

Website:          fsi.illinois.edu

Facebook:       facebook.com/fsi.illinois.edu

Twitter:           IFSI

Instagram:       illinoisfireserviceinstitute

Thank you.

Royal P Mortenson

Director IFSI

UPDATE #1: A MESSAGE FROM THE DIRECTOR – COVID-19 
March 12, 2020

A MESSAGE FROM THE DIRECTOR:

 The Illinois Fire Service Institute (IFSI) in conjunction with the University of Illinois, our community partners, and local and national health care professionals, is continuously monitoring the evolving situation with the COVID-19 virus. I have been in communication with Associate Chancellor Delorenzo.  The University of Illinois System has begun to migrate courses to online or alternative delivery methods, with a goal of completion by 23 March. University units have been directed by campus leadership to evaluate plans of action specific to department circumstances.  An IFSI working group has formed to formulate our actions to comply with UIUC directives and to evaluate the impact on our courses and scheduled events. This team will take into consideration University and health organization recommendations/directives, and provide to me appropriate actions to be implemented no later than 24 March. The comprehensive and strategic plan of action will be provided to students, staff, and stakeholders before the implementation on 24 March. 

 Between now and the plan implementation on 24 March, all IFSI activities are proceeding as scheduled as they are in compliance with the University COVID-19 policies.

 For individuals scheduled to attend courses or work between now and 24 March, rest assured we have been taking additional measures to reduce the risk of cross exposure by increasing the cleaning of common areas and surfaces, and deep-cleaning shared areas of the Champaign facility. To support these efforts, we ask that any student or staff member with a fever, cough, shortness of breath, or sore throat not attend class or come to work.  IFSI employees should immediately contact their supervisor to report their absence. Students should contact the IFSI Class Support Team at 217-333-3800 to notify IFSI prior to the first day of class.

 I have full confidence that the appointed working group will work diligently and effectively to provide a plan of action that supports the IFSI Mission and complies with all University policies.

 Semper Fidelis,

RPM

Royal P. Mortenson, Col. USMC (Ret.)

Director                IFSI